Privacy notice
Last updated: 22 September 2026
This notice explains how we handle your personal information when you visit prospectuspress.com or contact us about a book project.
Who is responsible for your information?
Martin Samsel, operating Prospectus Press, is the controller responsible for the personal information described in this notice.
For privacy questions or requests, email martin@prospectuspress.com.
Our services are for business customers. Information about an individual business owner or a person contacting us on behalf of a company can still be personal information.
What we collect
- Inquiry details: your name, email address, business name, website or profile, book goals, available material, and confirmations of your business purpose and budget.
- Correspondence: emails, project questions and other information you choose to share with us.
- Technical information: information such as your IP address, requested pages, browser details and request times that hosting, form-handling and font services may process to deliver and protect the website.
Please avoid including sensitive personal information, confidential client records or other people’s personal information in your initial inquiry unless it is necessary and you are entitled to share it.
Why we use it
| Purpose | Legal basis under the GDPR |
|---|---|
| Assess your inquiry, discuss your project and prepare a proposal | Steps you request before entering a contract where you would be the contracting individual; otherwise our legitimate interest in responding to business inquiries and arranging services with your organisation. |
| Operate the website, prevent spam and investigate misuse | Our legitimate interest in maintaining a reliable, secure website and protecting business communications. |
| Keep records required by law or address legal claims | Legal obligations where applicable, and our legitimate interest in establishing, exercising or defending legal claims. |
Submitting an inquiry does not subscribe you to a newsletter. We use it to discuss your request and relevant next steps. Required form fields help us assess the project and respond; without them we may be unable to process your inquiry.
Who receives your information?
We use service providers for website hosting, form handling and email communications. They may process information needed to provide those services. In particular:
- Netlify hosts the public website and processes inquiries through Netlify Forms, including storage and spam handling. See Netlify’s privacy information.
- Email services process the messages we send and receive when corresponding with you about your inquiry.
- Google Fonts supplies a font used on the main website. Loading it connects your browser to Google’s servers, which receive technical information including your IP address. See Google Fonts privacy information and Google’s privacy policy.
Information may also be disclosed to professional advisers or public authorities when needed for legal obligations or claims. If we begin a client project, additional information handling may be addressed in our project agreement.
International processing
Our providers may process information outside your country, including in the United States. Data-protection laws can differ between countries. Where European data-transfer rules apply, appropriate transfer arrangements are required, such as an applicable adequacy decision or standard contractual clauses. Netlify describes its arrangements in its Data Processing Agreement. Contact us for details of the safeguards applicable to your information.
How long we keep information
We keep inquiry information for as long as needed to assess and respond to your request and complete relevant follow-up. In deciding when to delete it, we consider whether discussions are ongoing, whether you become a client, and whether records are needed for legal obligations or claims. Client and accounting records may need to be retained for longer under applicable requirements. Copies held in provider backups may remain until those backups are replaced or expire.
Cookies, analytics and advertising
We use Google Ads to advertise our services. If you accept cookies in our cookie banner, our website loads the Google tag, which uses cookies to measure whether visits from our ads lead to an inquiry. This may involve information such as your IP address, browser and device type, the pages you visit, the ad you clicked and whether you submitted our inquiry form.
If you decline, advertising cookies are not set. Google may still receive limited, cookieless signals (for example, that a page was visited) to help measure ad performance in aggregate.
Google processes this data under its own privacy policy: policies.google.com/privacy. Google may transfer data to the United States; Google LLC is certified under the EU-U.S. Data Privacy Framework. You can manage ad personalization at adssettings.google.com.
The legal basis for advertising cookies is your consent. You can change or withdraw it at any time using the Cookie settings link; this does not affect processing carried out before you withdrew it. Advertising cookies are typically stored for up to 90 days.
Hosting and security services may also process technical request information needed to run and protect the website. Externally loaded fonts are described above.
Your choices and rights
Depending on applicable law, you may request access to, correction or deletion of your information, restriction of processing, or a portable copy. You may object to processing based on legitimate interests. These rights have conditions and exceptions.
Contact martin@prospectuspress.com to make a request. We may need to verify your identity. Where the GDPR applies, we normally respond within one month; we will explain any permitted extension.
You may complain to your local data-protection authority. In Poland, this is the President of the Personal Data Protection Office (UODO). You do not have to contact us first.
We do not use inquiry information for solely automated decisions that produce legal or similarly significant effects.
Other websites and updates
Links to other websites lead to services with their own privacy practices. We may update this notice when our services or data-handling practices change. The date above shows the latest revision.